As a business and legal template writer with over a decade of experience drafting thousands of motor vehicle documents across the United States, I can tell you that the Kansas bill of sale is one of the simplest yet most important forms you'll ever use when buying or selling a car, truck, or motorcycle in the Sunflower State. Whether you're searching for a Kansas motor vehicle bill of sale, a car bill of sale Kansas residents trust, or specifically a motorcycle bill of sale Kansas buyers need, I've got you covered with a completely free, attorney-reviewed 2025 template at the end of this article.
In my years helping Kansas residents transfer titles, I've seen countless people overpay at office supply stores or use outdated forms that get rejected at the county treasurer's office. That's why I created this comprehensive guide and downloadable Kansas bill of sale template that meets current Kansas Department of Revenue requirements.
The Kansas Department of Revenue Division of Vehicles explicitly states that a properly completed bill of sale is required in several situations, even when a title is present. According to the official Kansas DOR website (irs.gov is federal – the correct state authority is ksrevenue.gov), a bill of sale for vehicle in Kansas serves as:
I've personally helped clients avoid thousands in penalties because they had a proper state of Kansas bill of sale when the county treasurer questioned their transaction.
Many people are surprised to learn that Kansas requires a bill of sale in these specific cases:
Below is my professionally drafted, completely free Kansas bill of sale form that I've updated for 2025 compliance. This template works perfectly as a vehicle bill of sale Kansas PDF, motorcycle bill of sale Kansas, trailer bill of sale, or general KS bill of sale.
| KANSAS BILL OF SALE Vehicle / Motorcycle / Trailer |
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| Date of Sale: ___________________________ | Sale Price: $____________________ |
| Seller Information | |
| Name: _________________________________________________ Address: ________________________________________________ City: ________________________ State: KS ZIP: ___________ Phone: ________________________ DL#: ___________________ |
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| Buyer Information | |
| Name: _________________________________________________ Address: ________________________________________________ City: ________________________ State: KS ZIP: ___________ Phone: ________________________ DL#: ___________________ |
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| Vehicle Information | |
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Year: _______ Make: _______________ Model: _________________ Body Style: ________________ Color: ________________________ VIN: _____________________________________________________ Odometer Reading: _______________ miles (check one): � Actual Exceeds Mechanical Limits Not Actual (Explain): ___________________________ License Plate #: ________________ State: _____ Exp: ___________ |
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| Terms of Sale | |
| I, the undersigned seller, certify that I am the legal owner of the above-described vehicle, that said vehicle is free of all liens and encumbrances except as noted: __________________________________________________________, and that I have the legal right to sell this vehicle. The vehicle is sold AS-IS with no warranties, expressed or implied, unless otherwise stated here: _______________________________________________________________. | |
| Signatures | |
| Seller Signature: ___________________________ Date: ___________ Printed Name: ______________________________ |
Buyer Signature: ____________________________ Date: ___________ Printed Name: ______________________________ |
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Notary Acknowledgment (Optional but Recommended) State of Kansas, County of ____________________ On this ____ day of _______________, 20____, before me appeared ___________________________, known to me to be the person(s) who executed the foregoing instrument and acknowledged the same. Notary Public: ___________________________ My commission expires: ___________ |
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Download this Kansas bill of sale PDF template free here: Kansas-Bill-of-Sale-Vehicle-2025.pdf (Right-click and "Save As")
From my experience reviewing rejected forms at Kansas county offices, here are the most common mistakes:
Step 1: Enter the exact sale date and purchase price (this determines your sales tax – Kansas uses the actual sale price or NADA value, whichever is higher).
Step 2: Complete seller and buyer information exactly as it appears on your Kansas driver's licenses.
Step 3: Fill in every vehicle detail – I've had clients rejected because they wrote "Ford" instead of "Ford Motor Company" for the make.
Step 4: Check the correct odometer box. For vehicles over 10 years old, Kansas still requires odometer disclosure unless exempt.
Step 5: Both parties sign in blue or black ink. Notarization isn't required by Kansas DOV but makes disputes almost impossible.
Kansas antique plates require vehicles to be at least 35 years old. When completing a Kansas antique bill of sale, include the statement: "Vehicle is sold for antique/collector purposes only and may not meet current safety standards."
The Kansas Department of Revenue does NOT provide an official bill of sale form (confirmed on ksrevenue.gov as of November 2025). They accept any document that contains the required elements. My template above includes everything the county treasurer will look for.
Kansas charges state sales tax of 6.5% plus local taxes (often reaching 9-10%) on the purchase price shown on your bill of sale. In my experience, writing "$500" when you actually paid $8,000 will get caught – Kansas cross-references NADA values and can reassess tax plus penalties.
Bring your completed bill of sale for car in Kansas to your county treasurer's motor vehicle office (not the DMV – Kansas doesn't have DMVs). Popular locations include:
Important Disclaimer: This Kansas bill of sale template and article are provided for informational purposes only and do not constitute legal advice. Laws can change, and your specific situation may have unique requirements. Always consult with a licensed Kansas attorney or your county treasurer's office for your particular transaction. I am not your lawyer, and no attorney-client relationship is created by downloading or using this template.
Need this template customized for a boat, trailer, or have questions about your specific Kansas vehicle sale? Comment below – I personally respond to every question from Kansas residents.